AUDIT REPORT ON THE ACCOUNTS OF TRANSORT
AND SOLID WASTE MANAGEMENT SECTIONS OF GHMC MAIN OFFICE FOR THE YEAR 2012-13
Name
of the Auditor: 1. Sri V. Ramesh Asst. Audit Officer
2. Sri M. Shankar Sr. Audtior
3. Sri
V. Sunil Sr. Auditor
Time
Taken for Audit: 25.05.2015 to 31.07.2015
(for
two years while attending the office work)
Name
of the Executive Authorities f the Transport Section:
During
the year 2012-13, the following officers held the offices mentioned against
each
1. Sri L. Vandana Kumar Addl.
Commissioner (H&S) from 1.04.2012 to 31.03.2013
S.W.M
2. Sri
D. Sudhakar E.E (SWM) from 1.04.2012 to 31.03.2013.
Transport
section:
1. Sri S. Chandragopal CTO from
1.04. 2012 to 24.05.201 and Sri Anil Raj Dy.EE in-charge of CTO for the period
25.5.2012 to 31.03.2013
2. Sri Anil Raj Dy E.E from 1.04.2012.31.03.2013
3. Sri B. Veeraprathap Dy.EE (Parking
yard Malakpet) from 1.04.2012 to 5.10.2012 and
Sri V. Nanda kishore Dy. EE for the period from 6.10.2012 to 31.03.2013.
4. Sri C. Sahadev Dy.E.E(Parking
yard Kharithabad) from 01.04.2012 to 24.05.2012
and Sri P. Nanda kishore
Dy.E.E.in-charge for the period from 28.05.2012 to 05.10.2012 and Sri
Sriramulu Dy.E.E in-charge for the period 6.10.2012 to 31.03.2013
5. Sri B. Veeraprathap Dy.E.E.
(Malakpet parking yard) for the period from 1.04.2013 to 5.10.2012 and P.
Nandakishore from 06.10.2012 to
31.03.2013.
6. Sri Anil Raj Dy.E.E (Kavadiguda
parking yard) for the period from 01.04.2012 to 31.03.2013.
Introduction:
The Solid waste Management
including transport, Health and sanitation is under the administrative control
of the Addl. Commissioner (SWM &T). He is assisted by Executive Engineer
(ISWM) and EE (SWM and Transport) and other officers mentioned above.
The Transport Section is one of the important
functionaries under Addl. Commissioner (Health
Sanitation and Solid Waste management) taking the care of collection of garbage/Solid waste from various places and
shifting to the transfer stations and transporting the same to the Jahawarnagar
dumping yard for processing. The Executive Engineer is operating drawing powers
relating to the establishment charges and expenditure towards Fuel and repairs
of the vehicles. The section is vested with obligation of providing the lights
vehicles to the officers of GHMC and maintenance of the same.
The transportation section is maintaining three parking yards
one at Malakpet Jail Garden, second at Kavadiguda and third at
Khairthabad. Each has been allotted
geographical jurisdiction for their operations. Malakpet parking yard is
entrusted with collection of the garbage from various places and shifting the
same to the Imliban solid waste transfer station and from there the solid waste
is shifted to the Jawarnagar dumping yard for processing. Khairthabad yard is
entrusted with collection of the garbage from various places and shifting the
same to the Yousuf Guda Solid Waste Transfer Station and from there to the
Jawarnagar Dumping yard. Similarly Kavadiguda Parking yard is entrusted with
shifting of the garbage from various places and shifting the same to Tank Bund
transfer station and from there to the Jawarnagar dumping yard for further processing.
For discharge of this main function, the Transport section is maintaining six
diesel bunks at the rate of two in each parking yard.
The Fuel is being purchased from IOC and consignments are
unloaded in the above bunks and the transport vehicles are drawing the required
propellants from these bunks.
The operation and
maintenance each parking yards are supervised and monitored by One Dy.EE and
one AE with the support of the field level worker viz, Vehicle inspectors,
Mechanic and Drivers who are under direct control of CTO and AC (Health,
sanitation and SWM)
Code No. 01
1. Budget
allocations and trends of expenditure- Misclassifications:
For
O & M of the transport section, in the year under report, the allocations
were made as shown below.
Revenue
Expenditure: Rs. in Lakhs
Account
code
|
Description
|
Expdr
in 2010-11
|
Budget
allocation in 2012-13
|
Expdr
2012-13
|
%
of increase over 2010-11 Edpr
|
23010-03
|
Fuel
for light vehicles
|
1789.51
|
2700.00
|
2713.18
|
51.61%
|
23010-05
|
Fuel
for staff vehicles
|
209.03
|
298.55
|
208.88
|
-
|
23010-04
|
Fuel
for heavy Vehicles
|
2433.36
|
3200.00
|
6248.92
|
156.00%
|
23053-01
|
R&M
of vehicles
|
2891.30
|
2215.00
|
2920.57
|
1.01%
|
23080-15
|
Maintenance
of Garbage dumping yards/transfer stations/Dumper bins
|
63.63
|
439.50
|
7017.42
|
10928%
|
There was sizable increase in
the expenditure in all the heads except fuel for the staff vehicles. There is
huge increase in the head ‘23080-15’. It was stated that the increase in the
expenditure was due to remodeling of the
transfer stations to reduce the stink. The expenditure relating to the capital
works is being posted against the maintenance head
Capital
expenditure:
Account
code
|
Description
|
Expdr
in
|
Budget
allocation in 2012-13
|
Expdr
2012-13
|
%
of increase over 2009-10 Edpr
|
41200-12
|
Garbage
dumping yard
|
5.26
|
8900.00
|
-
|
-
|
41200-87
|
Dumber
bin/Garbage dustbins/Litter bins
|
241.34
|
400.00
|
614.34
|
29.71%
|
41200-71
|
Heavy
vehicles
|
58.23
|
100.00
|
20.93
|
|
41200-72
|
Light
vehicles
|
-
|
100.00
|
-
|
Misclassification
of expenditure:
As seen from the expenditure
particulars obtained from ERP, no capital expenditure was shown against the
‘head of account 41200-12 and 41200-72–Garbage dumping yard and purchase of
light vehicles respectively’, though hefty amounts were made in the budget.
Probably, the expenditure might have been mis-classified. The capital expenditure
might have been shown under maintenance expenditure.
Further, other expenditure
incurred for flushing of bore wells, removal debris etc is charged to this head
which amounts to not only misclassification but also misuse of the budget
provisions.
(Details are shown in the
annexure)
41200‐71 - Purchase
of New Heavy Vehicles
Circle No.
|
Bill No.
|
Date
|
Description
|
Amount paid
|
CIRCLE‐4
|
12040569
|
28‐Aug‐12
|
Removal of debris at various places in Chawani
Div‐31,Ward‐16,Division‐1,GHMC
|
77,068
|
12040571
|
Removal of debris in various places in Akberbagh, Div‐32, GHMC.
|
77,314
|
||
12040572
|
Removal of debris at various places in Old Malakpet
Div‐34,Ward‐16,Division‐I,GHMC
|
77,314
|
||
12040573
|
Removal of debris at various places in Noorkhan Bazar,
Div‐37,Ward‐22,Division‐1,GHMC
|
77,046
|
||
12040575
|
Removal of debris at various places in Saleemnagar
Div‐33,Ward‐16,Division‐1,GHMC
|
76,891
|
||
12040587
|
Removal of debris at various places in Kurmaguda
Div‐30,Division‐1,GHMC
|
76,798
|
||
12093467
|
24‐Nov‐12
|
Removal of debris at various places in I.S.Sadan Div‐20,GHMC
|
77,016
|
|
12093469
|
Removal of debris at various places in Saidabad Div‐19,GHMC
|
77,314
|
||
12093470
|
Removal of debris at various places in Moosaram Bagh
‐18,Ward‐16,Division‐1, Div‐32,GHMC
|
77,096
|
||
CIRCLE‐6
|
12052552
|
25‐Aug‐12
|
FLUSHING OF 6 1/2" DIA BORE WELLS AT VARIOUS PLACES IN
RAJENDRANAGAR CIRCLEVI,
GHMC
|
2,05,498
|
12097315
|
20‐Mar‐13
|
FLUSHING OF 6 1/2" DIA BORE WELLS AT VARIOUS PLACES IN
RAJENDRANAGAR CIRCLEVI,
GHMC
|
4,99,054
|
|
12097668
|
FLUSHING OF 6 1/2" DIA BORE WELLS AT VARIOUS PLACES IN
RAJENDRANAGAR CIRCLEVI,
GHMC
|
6,95,566
|
||
Total
|
20,93,975
|
Others -18
2. MAINTAINANCE
OF THE DIESEL STOCK REGISTERS – IMPROPER MAINTENANCE – IRREGULARITIES IN
ACCOUNTAL OF STOCK.
The Diesel Stock Registers were maintained for each bunk.
On verification of the stock Registers, the following defects were noticed.
1. The capacity of each diesel bunk is 20 KL
(except one at Kavadiguda). There is no possibility of storing the diesel in
excess of the 20KL. But as seen from the stock register, on many occasions, the
stock was shown in excess of the total capacity of the bunk. Further, the
instances were noticed that, when there is existing stock of about 12 KL, 10KL
of fresh stock was accounted for totaling the stock to 22 KL before drawing the
diesel from the bunk. The Executive Authority failed to offer proper
explanation at the time of Audit (Evidence is shown in the Annexure enclosed).
From the IOC, consignments in quantities of 20 KL, 18 KL and 12KL only are
received. When the bunk is not empty to the extent of consignment, there is no
possibility to receive and unload the total consignment. But total consignment
was accounted for in the stock registers. There is possibility of payment for
total consignment without actually receiving the same and receiving the part
thereof.
2. As shown in the annexure in
some of the cases, the closing stock went into minus balance which is
unrealistic.
3. The case of accountal of the
diesel stock earlier to the day of Delivery of the stock was also noticed.
·
For
instance, Vide DC No. 658092174/30.10.12, the stock of 12 KL was billed at
17.57 hrs and dispatched at 18.10 hrs. But, against the same DC No., the stock
was accounted for in the stock register on 29.10.12 at 19.50 hrs i.e. one day
earlier at Khairthabad parking yard
·
For
instance, Vide DC No. 658713063/27.11.12, the stock of 20 KL was billed at
17.29 hrs and dispatched at 17.40 hrs. But, against the same DC No., the stock
was accounted for in the stock register on 26.11.12 i.e. one day earlier at Khairthabad parking
yard.
4. The entries in the stock
register relating to daily stock, drawal of the fuel and closing balance was
not certified by the responsible officers.
5. In the stock Registers, on many
occasions, the entries are made with pencil. But at the end of a month or other
specific period, the closing balances were certified by the AE/Dy.EE based on
the entries made with the pencil.
6. No periodical checking of the
Registers was found and Measures taken for proper maintenance of the Registers
was not forthcoming in Audit.
7. For light vehicles monthly
ceilings were fixed, there was no watch whether the fuel drawn by the officers
using the light vehicles was within the ceilings.
Improper maintenance of the records can be one of the
sources for the pilferage of the fuel.
STATEMENT SHOWING THE STOCK
IN EXCESS OF THE PUMP CAPACITY-KAVADIGUA PUMP-II
|
|||||||
S.No.
|
D.C No.
|
opening balance
|
Receipt
|
Total
|
With drawal
|
Closing stock
|
Remarks
|
1
|
654772549/26.5.12
|
1199
|
20000
|
21199
|
720
|
20479
|
Capacity of the Tank - 20 KL
|
2
|
654818254/29.5.12
|
1141
|
20000
|
21141
|
0
|
21141
|
|
3
|
654964588/4.6.12
|
1405
|
20000
|
21405
|
0
|
21405
|
|
4
|
655048300/9.6.12
|
13147
|
8000
|
21147
|
0
|
21147
|
|
5
|
657315193/25.9.12
|
2030
|
20000
|
22030
|
0
|
22030
|
|
6
|
657491176/3.10.12
|
958
|
20000
|
20958
|
0
|
20958
|
|
7
|
65768940/08.10.12
|
1369
|
20000
|
21369
|
0
|
21369
|
|
8
|
657413031/29.9.12
|
11050
|
10000
|
21050
|
3641
|
17409
|
but shown as 17309
|
9
|
658000744/26.10.12
|
1274
|
20000
|
21274
|
0
|
21274
|
|
10
|
658092893/30.10.12
|
1377
|
20000
|
21377
|
0
|
21377
|
|
11
|
658233491/6.11.12
|
1130
|
20000
|
21130
|
0
|
21130
|
|
12
|
654377970/16.5.12
|
6205
|
15000
|
21205
|
0
|
21205
|
|
13
|
654560877/17.5.12
|
1414
|
20000
|
21414
|
0
|
21414
|
|
14
|
657095655/13.9.12
|
1018
|
20000
|
21018
|
0
|
21018
|
|
15
|
655262288/16.6.12
|
1447
|
20000
|
21447
|
0
|
21447
|
|
16
|
655718533/10.7.12
|
1110
|
20000
|
21110
|
0
|
21110
|
|
17
|
29.5.12
|
1141
|
20000
|
21141
|
967
|
20174
|
|
18
|
31.5.12
|
1831
|
20000
|
21831
|
179
|
21652
|
excess after showing the evaporation
of 382 Litres CB 21270
|
19
|
4.6.12
|
1405
|
20000
|
21405
|
558
|
20847
|
|
20
|
7.6.12
|
1646
|
20000
|
21646
|
696
|
20950
|
|
21
|
9.6.12
|
13147
|
8000
|
21147
|
871
|
20276
|
|
22
|
25.6.12
|
11703
|
0
|
11703
|
594
|
11109
|
CB shown as 11079 - less 30
Litres
|
23
|
25.7.12
|
14082
|
0
|
14082
|
599
|
13483
|
CB shown as 13768 - excess
-285
|
STATEMENT SHOWING THE STOCK
IN EXCESS OF THE PUMP CAPACITY-KAVADIGUA PUMP-I
|
|||||||
1
|
653673064/6.4.12
|
10410
|
5000
|
15410
|
0
|
15410
|
Pump Capacity 15 KL
|
2
|
23.7.12
|
9798
|
0
|
9798
|
790
|
9008
|
But shown as 9548- excess 540
|
STATEMENT SHOWING THE STOCK
IN EXCESS OF THE PUMP CAPACITY-MALAKPET -PUMP -I
|
|||||||
S.No.
|
DC No./dt
|
Opening stock
|
Receipt
|
Total
|
issues
|
Closing stock
|
Remarks
|
1
|
653912524/17.4.12
|
11355
|
10000
|
21355
|
6465
|
14890
|
|
2
|
654269970/3.5.12
|
12131
|
12000
|
24131
|
5903
|
18228
|
|
3
|
654405434/9.5.12
|
12404
|
12000
|
24404
|
6669
|
17735
|
|
4
|
654485717/13.5.12
|
5343
|
20000
|
25343
|
5921
|
19422
|
|
6
|
654886929/1.6.12
|
15261
|
10000
|
25261
|
6537
|
18724
|
|
7
|
655122379/11.6.12
|
17595
|
8000
|
25595
|
5059
|
20536
|
|
8
|
656308271/4.8.12
|
11594
|
14096
|
25690
|
3584
|
22106
|
|
9
|
656451137/11.8.12
|
15984
|
10000
|
25984
|
5860
|
20124
|
|
STATEMENT SHOWING THE STOCK
IN EXCESS OF THE PUMP CAPACITY-MALAKPET -PUMP -II
|
|||||||
S.No.
|
DC No./dt
|
Opening stock
|
Receipt
|
Total
|
issues
|
Closing stock
|
Remarks
|
1
|
654486929/31.05.12
|
15347
|
10000
|
25347
|
4509
|
20838
|
|
2
|
18.05.12
|
6517
|
15000
|
21517
|
0
|
21517
|
|
3
|
655014239/6.06.12
|
17313
|
10000
|
27313
|
6220
|
21093
|
|
4
|
655048770/08.06.12
|
15417
|
10000
|
25417
|
6101
|
19316
|
|
6
|
655345475/20.6.12
|
13532
|
10000
|
23532
|
5241
|
18291
|
|
7
|
23.06.12
|
17625
|
8000
|
25625
|
5569
|
20056
|
|
8
|
653608271/04.08.12
|
19211
|
5904
|
25115
|
5756
|
19359
|
Partly unloaded not possible
|
9
|
656602514/18.8.12 and
656600803/18.8.12
|
9486
|
15000
|
24486
|
6784
|
17702
|
|
10
|
656732277/25.8.12
|
12906
|
10000
|
22906
|
2794
|
20112
|
|
STATEMENT SHOWING THE STOCK
IN EXCESS OF THE PUMP CAPACITY-KHAIRTHABAD
-PUMP -II
|
|||||||
S.No.
|
DC No./dt
|
Opening stock
|
Receipt
|
Total
|
issues
|
Closing stock
|
Remarks
|
1
|
7.04.12
|
11482
|
0
|
11482
|
11587
|
-105
|
|
2
|
18.04.12
|
12433
|
0
|
12433
|
12520
|
-87
|
|
3
|
653990197/20.4.12 and
654012118/21.4.12
|
45
|
30000
|
30045
|
12740
|
17305
|
|
4
|
23.4.12
|
5092
|
0
|
5092
|
5192
|
-100
|
|
5
|
22.6.12
|
4935
|
0
|
4935
|
4957
|
-22
|
|
6
|
25.06.12
|
6230
|
0
|
6230
|
6350
|
-120
|
|
7
|
29.6.12
|
4057
|
0
|
4057
|
4131
|
-74
|
|
8
|
5.8.12
|
9745
|
0
|
9745
|
9793
|
-48
|
|
9
|
1.12.12
|
2815
|
10000
|
12815
|
7994
|
4821
|
But shown as -4630 -loss 191
Litres
|
10
|
26.5.12
|
16313
|
15000
|
31313
|
13293
|
18020
|
over stock unloaded in
PUMP-II without unloading in PUMP-1 which is not possible
|
STATEMENT SHOWING THE STOCK
IN EXCESS OF THE PUMP CAPACITY-KHAIRTHABAD
-PUMP -I
|
|||||||
S.No.
|
DC No./dt
|
Opening stock
|
Receipt
|
Total
|
issues
|
Closing stock
|
Remarks
|
1
|
18.09.12
|
6397
|
20000
|
26397
|
5613
|
20784
|
|
Code No. 12.
3. DIESEL – MISUSE OF DIESEL - LOSS TO THE
INSTITUTION – NEEDS RECOVERY Rs.3,26,532/-
During the verification of the
diesel stock register relating to the pump-I Malakpet, it was noticed that the
diesel stock was shown less due to arrival of the wrong CB on certain dates shown below.
Stock
in Litres
S.No.
|
Date
|
Opening
stock
|
Receipt
|
issues
|
CB
shown
|
Actual
CB
|
1
|
30.04.12
|
12723
|
-
|
3949
|
8449
|
8774
|
2
|
01.06.12
|
15261
|
10000
|
6537
|
18380
|
18724
|
3
|
30.06.12
|
14355
|
-
|
3958
|
10104
|
10397
|
36933
|
37895
|
37895-36933= 962 Litres
On account of the short
accountal of the diesel, the loss to the extent of Rs. 49,591/- (962X Rs.51.55)
was sustained which could not be admitted in audit and needs recovery from the
person or persons responsible under intimation to audit.
Others -18
4. DISPENSING
WITH THE PURCHASE OF DIESEL AND STOCKING IN BUNKS – INTRDOUCTION OF PURCHASE
FROM PRIVATE BUNKS FROM 01.04.2013 – CLOSTING STOCKS IN THE BUNKS – NON
PRODUCTION OF THE LICENSE RENEWAL TO RUN THE BUNKS
On verification of the diesel stock registers of the
Khairthabad and Malakpet parking yards, the following closing stocks at the end
of the year 2012-13 were noticed.
1. Khairthaband – Pump –I - 14842 Litres
-
Pump –II - 9454 Litres
2. Malakpet - Pump – I - 13080 Litres
- Pump –
II - 10098 Litres.
The stock register of the Kavadiguda parking yard in case of pump-I relating to the period
18.09.12 to 31.03.2013 and in case of Pump –II relating to the period 19.11.12
to 31.03.13 were not produced. As such the closing stocks could not be noticed.
The period for which the fuel stock can be preserved
without giving scope for evaporation was not pointed out. Further, the renewal
of the licences to run the bunks was not pointed out to audit.
If any loss caused on account of negligence of the
executive authority, the same would need to be worked out and recovered from
the person or persons responsible.
Code -12
5. PILFERAGE OF FUEL – FUEL
COUPENS ISSUED FOR SEVERAL TRIPS – NOT SUPPORTED BY THE WEIGHMENT SLIPS FROM
THE JAWAHAR NAGAR DUMPING YARD Rs.
2,33,83,080/-
On verification of the diesel stock Register, it was noticed
that the diesel was supplied to 25 TONNER heavy
vehicles for transport of the garbage from the transfer stations, TBT (Tank
bund), YGT (Yousuf guda) and IBT (Imlibun) more than once every day/shift wise.
But in support of the authentication of the every trip made to the Jawahar
nagar dumping yard there were no weighment slips issued by the RAMKY Dumping
yard management. Few instances are noted in support of the pilferage of fuel.
Drawing of the fuel from the bunks without the performing of the trips as per
pin point programme has been one of several means of the fuel pilferage.
STATEMENT SHOWING THE
PILFERAGE OF FUEL - TRIPS RECORDED WITHOUT CONFIRMATION FROM THE JAWAHAR
NAGAR DUMPING YEARD - 2012-13 - KHAIRTHABAD
|
||||||
S.No.
|
Vehicle No
|
Book No/Coupon No
|
No of liters
|
Date
|
Category of the vehicle
|
Remarks
|
1
|
AP 29 U 1428
|
3074/60
|
40
|
25.1.2013
|
25 tonner
|
MSW Integrated coupon not obtained- on the
day, for the vehicle fuel at the rate of 40 Litre per trips - 6 times issued
no weighment slip for 2 trips
|
AP 29 U 1428
|
3142/01
|
40
|
25.1.2013
|
25 tonner
|
||
2
|
AP 11 X 7244
|
3074/61
|
40
|
25.1.2013
|
25 tonner
|
MSW Integrated coupon not obtained- on the
day, for the vehicle fuel at the rate of 40 Litre per trips -5 times issued
no weighment slip for 2 trips
|
3142/04
|
40
|
25.1.13
|
25 tonner
|
|||
3
|
AP 11 X 7245
|
3074/64
|
40
|
25.1.13
|
25 tonner
|
MSW Integrated coupon not obtained- on the
day, for the vehicle fuel at the rate of 40 Litre per trips -5 times issued
no weighment slip for 1 trips
|
4
|
AP 11 X 7291
|
3074/65
|
40
|
25.1.13
|
25 tonner
|
MSW Integrated coupon not obtained- on the
day, for the vehicle fuel at the rate of 40 Litre per trips -5 times issued
no weighment slip for 1 trips
|
5
|
AP 11 X 7221
|
3142/03
|
40
|
25.1.13
|
25 tonner
|
MSW Integrated coupon not obtained- on the
day, for the vehicle fuel at the rate of 40 Litre per trips -5 times issued
no weighment slip for 1 trips
|
6
|
AP 11 X 7220
|
3142/2
|
40
|
25.1.13
|
25 tonner
|
MSW Integrated coupon not obtained- on the
day, for the vehicle fuel at the rate of 40 Litre per trips -4 times issued no
weighment slip for 1 trips
|
7
|
AP 11 X 7239
|
3141/11
|
40
|
25.1.13
|
25 tonner
|
MSW Integrated coupon not obtained- on the
day, for the vehicle fuel at the rate of 40 Litre per trips -1 time issued no
weighment slip for 1 trip
|
360
|
||||||
STATEMENT SHOWING THE PILFERAGE OF FUEL -
TRIPS RECORDED WITHOUT CONFIRMATION FROM THE JAWAHAR NAGAR DUMPING YEARD -
2012-13 – KAVADIGUDA
|
||||||
S.No.
|
Vehicle No
|
Book No/Coupon No
|
No of liters
|
Date
|
Category of the vehicle
|
Remarks
|
1
|
AP 11 X 7240
|
3488/71
|
35
|
21.3.2013
|
25 tonner
|
MSW Integrated coupon not obtained- on the
day, for the vehicle fuel at the rate of 35 Litres per trip -5 times issued
no weighment slip for 1 trip
|
2
|
AP 11 X 7754
|
3488/79
|
35
|
21.3.2013
|
25 tonner
|
MSW Integrated coupon not obtained- on the
day, for the vehicle fuel at the rate of 35 Litres per trip -5 times issued
no weighment slip for 1 trip
|
3
|
AP 11 X 7215
|
3510/9
|
35
|
22.3.2013
|
25 tonner
|
MSW Integrated coupon not obtained- on the
day, for the vehicle fuel at the rate of 35 Litres per trip -1 time issued no
weighment slip for 1 trip
|
4
|
AP 29 T 9263
|
3510/11
|
35
|
22.3.2013
|
25 tonner
|
MSW Integrated coupon not obtained- on the
day, for the vehicle fuel at the rate of 35 Litres per trip -1 time issued no
weighment slip for 1 trip
|
5
|
AP 11 X 7257
|
3510/08
|
35
|
22.3.2013
|
25 tonner
|
MSW Integrated coupon not obtained- on the
day, for the vehicle fuel at the rate of 35 Litres per trip -1 time issued no
weighment slip for 1 trip
|
6
|
AP 11 X 7257
|
3510/08
|
35
|
22.3.2013
|
25 tonner
|
MSW Integrated coupon not obtained- on the
day, for the vehicle fuel at the rate of 35 LitreS per trip -1 time issued no
weighment slip for 1 trip
|
210
|
||||||
STATEMENT SHOWING THE
PILFERAGE OF FUEL - TRIPS RECORDED WITHOUT CONFIRMATION FROM THE JAWAHAR
NAGAR DUMPING YEARD - 2012-13 – MALAKPET
|
||||||
S.No.
|
Vehicle
No
|
Book
No/Coupon No
|
No
of liters
|
Date
|
Category
of the vehicle
|
Remarks
|
1
|
AP
11 X 7216
|
3599/29
|
40
|
29.3.13
|
25
tonner
|
MSW Integrated coupon not obtained
|
2
|
AP
11 X 7218
|
3599/15
|
40
|
29.3.13
|
25
tonner
|
MSW Integrated coupon not obtained
|
3
|
AP
11 X 7243
|
3598/100
|
40
|
29.3.13
|
25
tonner
|
MSW Integrated coupon not obtained
|
4
|
AP
11 X 7214
|
3597/31
|
40
|
26.3.13
|
25
tonner
|
MSW Integrated coupon not obtained
|
5
|
AP
11 X 7218
|
3596/88
|
40
|
26.3.13
|
25
tonner
|
MSW Integrated coupon not obtained
|
6
|
AP
11 X 3203
|
3597/14
|
40
|
26.3.13
|
25
tonner
|
MSW Integrated coupon not obtained
|
7
|
AP
11 X 7214
|
3599/83
|
40
|
30.3.13
|
25
tonner
|
MSW Integrated coupon not obtained
|
8
|
AP
11 X 7241
|
3599/56
|
40
|
30.3.13
|
25
tonner
|
MSW Integrated coupon not obtained
|
9
|
AP
11 X 7243
|
3600/2
|
40
|
30.3.13
|
25
tonner
|
MSW Integrated coupon not obtained
|
10
|
AP
11 X 7214
|
3595/50
|
40
|
24.3.13
|
25
tonner
|
MSW Integrated coupon not obtained
|
11
|
AP
29 U 3203
|
3595/84
|
40
|
24.3.13
|
25
tonner
|
MSW Integrated coupon not obtained
|
12
|
AP
11 XU7243
|
3595/92
|
40
|
24.3.13
|
25
tonner
|
MSW Integrated coupon not obtained
|
480
|
||||||
570+210+480= 1260 per day X 360
= 453600 X Rs.51.55 = Rs. 2,33,83,080/-
In case of one 25 tonner transport vehicles only, the scale
of the pilferage is Rs 2,33,83,080/-. This may be still high side, if the
matter is thoroughly investigated, the facts will come light. The issue of fuel
without maintenance of the log book/speedometers is crude method.
Excess
expenditure -02
06. NON-MAINTENANCE
OF LOG BOOKS – PRESCRIPTION OF STANDARD QUOTA OF COSUMPTION – UNSCIENTIFIC
METHOD- EXPENDITURE EXCESS OVER THE STANDARDS – Rs. 2339.82 LAKHS
During the Audit of transport
section, mismanagement of the diesel consumption and lack of control levels
were noticed in Audit. This caused to huge and rising expenditure from year to
year as mentioned hereunder.
At the outset, no log books were maintained for the
transport vehicles which lift the garbage/solid waste. As such there was no way
for checking of the consumption of the diesel with reference to the log books.
However, the executive authorities prescribed standard consumption (No.of
Ltrs/day) for each vehicle of GHMC. The list of the vehicles with the standard
consumption was supplied to the audit in response to the Audit Inquiry Lr. No.Spl
01/2015-16 dated 21.05.2015 addressed to the Addl. Commissioner (H&S) GHMC
Hyderabad. As per the list, consumption per month arrives at:
a. Heavy vehicles (606 Nos)- 34693 per day or 1040790 Litres per
month
b. Light vehicles (134 Nos) -
29725 per month
c.
Total - 1070515 Litres per Month X 12 Months
=12846180 Ltrs per annum
d. Probable expenditure per
annum-12846180 Ltrs X Rs. 51.55/Ltr = 6622.28 Lakhs
As seen from the CTO Ledger, the expenditure during year
is as follows:
23010-03 Fuel for Light vehicles - Rs. 2713.18
Lakhs
23010-04- Fuel for Heavy vehicles - Rs. 6248.92 Lakhs
Total - Rs. 8962.10 Lakhs
Excess over the standards - Rs. 2339.82 Lakhs
(8962.10-6622.28)
This scenario displays the week control mechanism in
regulating the expenditure. The higher expenditure seems to be caused by
pilferage of the fuel.
The prescription of the standard quota per day is also faulty.
For instance, for AP 11 X 7220 – 25 tonner vehicles – 160
Litres of the fuel is allowed per day.
For Bolero, 240 to 400 Liters of fuel per month is
allowed.
For Scorpio 250 to 400 Litres of fuel per month is
allowed.
As per Government instructions, for light vehicle 160
Litres per month is allowed.
Thus, in several ways, the excess expenditure is incurred
towards the fuel consumption.
Others -18
07. OLD VEHCILES
-DETAILES OF VEHICLE -CONDEMNABLE –NOT POINTED OUT – REGISTER OF THE VEHICLES
NOT MAINTAINED AND PRODUCED - NEEDS ACTION
On request made through the Audit Enquiry letter, the
list of the vehicles under control of the transport section was provided. In
the list old vehicles purchased in the year 1993 were shown. The specific
information as to whether the old vehicles are still put on the road was not
provided.
As per the Government instructions issued in G.O Ms. No.333
GA Dept (OP.II) dated 31.07.1997 any
vehicle outlived the period of 15 years
or performed 2,50,000 KM run whichever
is earlier should be condemned. Therein it was further stated that no specific
order is required for the disposal of the vehicle from the Government. The
vehicles should be disposed of by fixing the upset price not less than 10%
total cost of the vehicle with consultation of RTA.
In violation of the aforesaid Government Instructions,
the vehicles are being operated beyond their road worthy age which may endanger
other road users. In the list of the outdated vehicles, against some vehicles,
the year of make is not mentioned.
Huge expenditure is being incurred for the outdated vehicle
which is not correct.
(The
Annexure showing the outdated vehicles is appended)
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